You’ve read it time and time again. “Bring Your Own Device” isn’t a trend, it’s the future. Workplaces where companies let workers use their own devices for work purposes are the new normal. BYOD attracts new hires and lifts employee morale and productivity. But this doesn’t mean a small business owner should recklessly jump right into BYOD just because everyone else is doing it. Data and network security concerns have to be thought out, defined, and addressed in a comprehensive BYOD policy. Here are three things to consider.
Cost of Support
Most businesses salivate at the thought of the money saved by having employees participate in a BYOD program. With employees using their own devices for work, there is no need to shell out thousands of dollars for desktop PCs, smartphones, tablets, and laptops. While that’s undoubtedly a huge incentive, extra support costs must also be factored in. Chances are your employees aren’t necessarily tech savvy and will need help deploying applications and performing basic yet very necessary maintenance techniques. Unless you have a dedicated IT support team, which most SMBs do not have, you will need to turn to a Managed Service Provider (MSP) in your region for support. A MSP can provide specialized expertise and leverage Mobile Device Management (MDM) tools to keep your network infrastructure and business applications monitored, secured and fully optimized.
Limited Number of Support Devices
Obviously you can’t accommodate EVERY employee-owned device. Limiting the types of devices accepted in your BYOD program will mitigate any need to pay for software or equipment upgrades for outdated devices and keep your infrastructure safer as a whole. It’s important to not be too exclusive, select a broad range of devices and their more recent releases to accommodate the varied preferences/tastes of your employees.
Adopting BYOD at your workplaces will expose your company to more legal risks. Sensitive business or private client/customer data can potentially be exposed if devices are lost or stolen. The personal online habits of your employees can also increase your network’s vulnerability to viruses, phishing, or hacking schemes designed to steal such data. These increased legal risks are another reason why SMBs must take precautions such as working with a MSP that offers a solid MDM solution to ensure all employee devices are configured, deployed, managed and monitored in a manner that prioritizes data integrity and security.
How the cloud saves smaller firms money OK. You pay someone to store all of your data in the cloud, as opposed to keeping it on your own server and backing it up. And you pay on an ongoing basis. How is that possibly going to be cheaper than just making a one-time investment and keeping it your self? Let’s count the ways: (1) You lose the hardware expense –a capital expenditure cost. (2) If that hardware fails, you are out in the cold. (3) Someone has to maintain that hardware. In house IT labor is expensive. (4) If you need more capacity, you have to ramp up at a tiered level, which means you may need to buy capacity you don’t presently need (5) All of that hardware runs on software, which costs money (6) All of that software needs to be installed, updated, etc. (see # 3) (7) All of that hardware and software has to run 24/7. Are you large enough to pay for in house monitoring and support 24/7? (See again #3) (8) All of that data has to be protected with security software, which…
You can have all the locks on your data center and have all the network security available, but nothing will keep your data safe if your employees are careless with passwords. Change Passwords - Most security experts recommend that companies change out all passwords every 30 to 90 days.Require passwords that mix upper and lowercase, number, and a symbol.Teach employees NOT to use standard dictionary words ( in any language), or personal data that can be known, or can be stolen: addresses, telephone numbers, SSNs, etc.Emphasize that employees should not access anything using another employee's login. To save time or for convenience, employees may leave systems and screens open and let others access them. This is usually done so one person doesn't have to take the time to logout and the next take the effort to log back in. Make a policy regarding this and enforce it. If you see this happening, make sure they are aware of it.These are just a few basic password hints, but they can …
The cloud refers to using off site computing resources and storage to supplement or even replace the use of on-site/in-house resources. Instead of buying hardware and software to support your business, you are basically outsourcing this set of tasks.
There are 4 benefits for the small firm and today we will look at the first 2.
Elasticity - With onsite computing, if you need additional capacity you have no choice but to purchase that capacity in discrete steps, which means bearing the costs of being over-capacity for a period of time until growth catches up. Onsite computing also means you must have the capacity to handle your own peak computing and storage demands, and resources may go underutilized much of the time. The cloud allows complete elasticity in the utilization of computing resources. You buy only what you need, as you need it. You can grow or downsize as the business demands.
Pay as you go - On-site hardware involves significant capital expenditures. The cloud allows you to …